RFFUtah

DRAFT

Annual Report

2002-2003


Part 1

Letter From the Chair

This year has been a year of transition for RFFUtah.

It has seen a change in leadership, the establishing of a corporate identity, a new logo and expansion of RFFUtah’s active role with schools, libraries and professional education.

RFFUtah owes a great deal to those individuals who donated their time and talents to us. Thanks to David Deen for the new logo. Congratulations and thank yous to all of the individuals, including David Glenn Anderson, Caroljean Hanson, Helge Moulding, and Laura Swift, who worked on the programming for CONduit XIII. Special thanks to Nikol Alderman for assuming responsibility for the Student Art Contest very late in the year. And very special thanks must go to L.E. Modesitt, Jr., one of our fine trustees, for his generous financial and moral support this year.

The organization is facing a bright future. We can make a difference.

Ruth Hanson


Part 2

Financial Report

Activity

During the 2002-2003 operations year, RFFUtah obtained a Federal Employer Identification Number for the purpose of establishing its financial independence from CONduit, Inc.

Income held for RFFUtah from previous charity auctions was turned over to RFFUtah in February, 2003 in the amount of $516.51.

Income

Income from donations was $102.00. Income from CONduit XIII Charity Auction was $332.00.

Expenditures

Billed expenditures in support of operations and activities totaled $171.43. This amount does not include donated printing, mail services.

Summary

Income Source Income Amount Expenditure Type Expenditure Amount Encumbered Assets Encumbered Amount Unencumbered Assets
CONduit Inc $516.51 Operations $21.07 Banking Reserve $200.00 $598.08
C12 Charity Auction $19.00 Box of Books $17.23
C13 Charity Auction $332.00 Student Art Contest $103.13
Donations $102.00 Student Writing Contest $30.00
Total $969.51 Total $171.43 Total $200.00 $598.08
Total Income $969.51
Total Expenditures $171.43
Total Encumbrances $200.00
Available Balance $598.08

Part 3

Operations Report

Corporate Business

Incorporation
Articles of Incorporation listing RFFUtah as a non-profit corporation doing business in the State of Utah were filed in January, 2003. The document named David Brin, Ruth Hanson, Tamara Hawks and L.E. Modesitt, Jr as trustees of the orgranization. A copy of these articles is appended to this report.
Employer Identification Number
The corporation filed for and was granted by the Internal Revenue Service an Employer Identification number (EIN) for banking purposes.
Bylaws
Bylaws were drafted and presented to the membership for ratification. The bylaws were provisionally accepted as written. A copy of the current bylaws is appended to this report.
Logo
David Deen, a Utah artist, designed the new robot logo which will be used on publicity materials and on the official RFFUtah website.
Gifts in Kind
Individual donors supplied approximately $100.00 worth of office supplies, postage, printing, fees for RFFUtah.

Box of Books

Gifts in Kind

Gift Books Donated 2002-2003
Layton Storage
Speculative Fiction Other Fiction for Trade, ect.
Hard Cover

1

Hard Cover

0

Trade Paperback

1

Trade Paperback

10

Mass Market Paperback

40

Mass Market Paperback

18

Total

42

Total

28

Ogden Storage
Speculative Fiction Other Fiction for Trade, etc.
Hard Cover

3

Hard Cover

1

Trade Paperback

1

Trade Paperback

0

Mass Market Paperback

56

Mass Market Paperback

8

Magazine Back Issues

132

0

Unspecified

1615

Unspecified

0

Total

1807

Total

9

Activity Summary
Beginning Count 2101
Gifts Received 1886
Books Distributed 1615
End Count 2372
Recipients
Bountiful High School Bountiful, Utah

65

Fremont High School Plain City, Utah

90

Gunnison Valley High School Gunnison, Utah

40

Hillcrest Jr. High School Murray, Utah

68

Miscellaneous (Including professional associations, conventions, etc.)

784

North Cache 8-9 Center Richmond, Utah

92

North Sanpete Middle School Moroni, Utah

80

Panguitch High School Panguitch, Utah

100

Panguitch Middle School Panguitch, Utah

98

Roosevelt Jr. High School Roosevelt, Utah

50

Springville Middle School Springville, Utah

67

Weber County Jail Ogden, Utah

19

Wilson Elementary Schoool Logan, Utah

62

Total

1615

Based on figures provided by David-Glenn Anderson, coordinator for the Box of Books Program.


Student Art Contest

The RFFUtah Student Art contest was without a coordinator until very late in the planning year. Nikol Alderman accepted the post in January, 2003. Prizes were awarded in two divisions.

Division One

1st Caitlyn Neilson Grade 9 Kearns Jr. High School
2nd Joanna Reed Grande 8 Clayton Middle School
3rd Katrina Last Grade 8 Clayton Middle School
HM Kate Barryman Grade 8 Bonneville Jr. High School
HM Jared Bergquist Grade 8? Kearns Jr. High School
HM Cassie Bergquist Grade 8 Kearns Jr. High School
HM Rubilyn Peterson Grade 9 West Hills
HM Jordan Barrett Grade 9 Kearns Jr. High School
HM Lauren Spence Grade 8 Clayton Middle School

Division Two

1st Brian Hoffman Grade 7 Lakeridge
2nd

Aaron Gillis Grade 7 West Hills
3rd Tanesna Kovach Grade 7?

Kearns Jr. High School

HM James Urry

Grade unknown

Kearns Jr. High School

Student Writing Contest

Three prizes of $10.00 plus weekend membership for two(2) to CONduit XIV were awarded in the RFFUtah Student Writing contest.
Hayden Smith Grade 6 Highland Park Elementary
Kara Rowley Grade 9 Kearns Jr. High School
Meghan Bomberger Grade 10 Ogden High School

Programming, Conferences

Utah Educational Library Media Association

A presentation on "How Chose and Use Speculative Fiction as a Teaching Tool" was given. Resource packets were distributed to those who attended the presentation. Free books were provided to classroom teachers.

Life, the Universe and Everything

Three members of RFFUtah were panelists during the symposium.

Utah Library Association

Flyers were included in the registration packets for registered attendees of the convention. Free books were provided at the registration desk.

CONduit XIII

RFFUtah planned and presented five hours of programming.
Program Description Planner(s)
It Was a Dark and Stormy Nightmare Interactive Writing Exercise Caroljean Hanson, Jeff Turner
What’s Hot, What’s New in Speculative Fiction

Discussion of suggested reading list Helge Moulding
Writing Workshop for Young Writers Practical how-to writing session Helge Moulding
Science Fiction in the Classroom Using science fiction as a teaching tool David-Glenn Anderson, Laura Swift
Space Travel for Beginners The ins and outs of space travel Ruth Hanson, James Van Pelt

Publicity

RFFUtah registered with the American Library Association as an Official Participant in October, 2002 “Teen Read Week”

Flyers describing the mission and programs of RFFUtah were designed and printed. These flyers were distributed to attendees at the UELMA Conference; Life, the Universe and Everything Symposium; Utah Library Association Convention; CONduit XIII.


Part 4

Strategic Goals 2003-2004

Articles of Incorporation

Bylaws

XMission Logo